Mastering Time Management and Productivity with Chelsey Neumeyer
Hello everyone! In a recent episode of my podcast, “Leadership Powered by Common Sense,” I had the pleasure of hosting Chelsey Neumeyer, a specialist in personal productivity and time management. We had an insightful discussion about the challenges of managing time, setting priorities, and overcoming perfectionism. Here’s a recap of our conversation.
Meet Chelsea Neumeyer
Chelsey’s interest in time management and productivity sparked at a young age. She initially pursued biomedical engineering in college but later transitioned to the nonprofit sector, where she honed her skills in improving efficiency. In 2020, she launched her own coaching business to help individuals adjust to the changes brought about by the pandemic.
The Challenges of Time Management and Setting Priorities
Chelsey and I delved into the complexities of managing time and setting priorities. She stressed the importance of understanding our goals and working on the right tasks at the right time. We also touched on the issue of perfectionism, which can often hinder productivity. Chelsey’s advice? Break tasks down into smaller steps to overcome procrastination and perfectionistic tendencies.
The Right Mindset for Time Management
Chelsey emphasized the importance of having the right mindset when it comes to managing time and dealing with mistakes. She advised paying attention to our reactions when others make mistakes, as it helps put things into perspective. She also encouraged sharing our own experiences of making mistakes, highlighting that most mistakes are not as big of a deal as they may initially seem.
The Perfectionist’s Dilemma
I added another element to the discussion, mentioning the tendency of perfectionists to never say no to requests. I suggested that we should consider changing our response to requests by saying “yes, but not now.” This allows us to manage our time effectively and prioritize our tasks. Chelsey agreed, emphasizing the importance of setting boundaries and demonstrating thoughtfulness about our time.
Teaching Time Management to the Younger Generation
We then shifted the conversation to the topic of training children and grandchildren to manage time effectively. Chelsey recalled her own experience in school and how teachers provided rubrics and deadlines for projects. She suggested breaking down tasks into smaller, manageable pieces and teaching children to plan their time accordingly. She also highlighted the importance of considering energy levels and allowing time for rest and recharge before tackling tasks.
Breaking Down Tasks and Finding a Rhythm
Chelsey and I discussed the importance of breaking down tasks and applying critical thinking to manage time effectively. We emphasized the need for young people to develop critical thinking skills and break tasks into smaller subtasks. Chelsey suggested experimenting with different approaches to productivity, such as tackling easier tasks first or using a ramp-up activity before diving into more challenging ones.
Time Management Hacks
Chelsey shared some time management hacks, including being intentional in decision-making, setting up a closing routine, and preparing for the next day in advance. She also mentioned the Pomodoro technique or power hours, where work is done in focused blocks of time with short breaks in between. She emphasized the importance of removing distractions, such as using website blockers or changing phone settings to work mode.
Breaking Old Habits
I highlighted the need to break old habits and create new ones for effective time management. I encouraged evaluating the day’s productivity and being intentional in our actions.
Recognizing Productivity Levels
Chelsey and I discussed the importance of recognizing that productivity levels can vary from day to day. We emphasized the need to give ourselves grace on days when we’re not feeling as productive and trust that we will get back on track.
Communication Rules for Effective Time Management
I shared an example of a leader who implemented a communication rule to manage her time effectively. By using the word “urgent” in the subject line, her team knew that she would respond within 30 minutes, but for other non-urgent matters, they could expect a response within 24 hours. This approach created trust and allowed important tasks to be prioritized while less urgent matters were addressed the following day.
We concluded our discussion by highlighting the value of having open conversations about personal productivity preferences and establishing communication policies within teams. We suggested that understanding each other’s work styles and accommodating preferences can greatly improve collaboration and productivity.
Chelsey provided her contact information for those interested in learning more about her work and accessing her resources on procrastination and building an ideal day. I wrapped up the episode by inviting listeners to watch the video version on YouTube and encouraging them to reach out with suggestions for future guests or topics.
I hope you found this recap informative and helpful. Remember, effective time management and productivity are key to becoming a better leader, business owner, and human being. Stay tuned for more insightful discussions on “Leadership Powered by Common Sense.”
Chelsey Newmyer is a nerd for all things time management and productivity. After years of reading frustrating productivity advice that didn’t match her life, she started her coaching business to help solopreneurs and nonprofit leaders maximize their time by getting the personalized productivity they need to reach their goals.
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